Admission

       An applicant to a degree program may be admitted on either regular or probationary status. Regular admission is offered to an applicant whose academic records and supporting documents indicate that he is qualified to undertake graduate study in his chosen field. Probationary admission is offered to an applicant whose academic records and supporting documents indicate deficiencies but show promise success in graduate study. An applicant must meet the specific requirements of his admission before his probationary status can be changed to regular. An applicant who fails to meet the terms of probationary admission is disqualified from the intended program of study.

       No student shall be denied admission to the University System by reasons of age, sex, nationality, religious belief or political affiliation.

       Every applicant for admission shall undergo a thorough health examination. No person shall be admitted to this University if he is found by the University Health Service to be suffering from a dangerous, communicable or infectious disease or is physically unfit to take courses in any college of the University.

       Every student shall, upon admission, sign the following pledge: “In consideration of my admission to the University of the Philippines Los Baños and of the privileges of a student in this institution, I hereby promise and pledge to abide by and comply with all the rules and regulations laid down by the competent authority in the University and in the college or school in which I am enrolled.”  Refusal to take this pledge or violation of its terms shall be sufficient cause for summary dismissal or denial of admission.

       No person who has not duly matriculated may be admitted to the classes. In exceptional cases, the University Registrar may on the recommendation of the Dean concerned, authorize the admission of a visitor to a class for not more than five sessions cause for summary dismissal or denial of admission. and in the college or school in which I am enrolled.

Step 1.  See if you meet the minimum qualifications

Step 2.  Secure Application Form and Recommendation Form

       For Master's Degree, secure a copy of GS Form No. 1 (Application for Admission form) and GS Form No. 2 (Recommendation Letter) at the UPLB Graduate School Office or download these forms.  For nonregular admission use GS Form No. 1a (Application for Nonregular Admission form).

       Fill-up the application form.  For those applying for MS/Regular PhD/PhD by Research ask the persons you asked to recommend you for graduate study to fill-up GS Form No. 2.  Application for MS requires two recommendation letters from your former professors.  Three recommendation letters are required for application to Regular PhD/PhD by Research.  Each recommendation letter must be placed in a sealed envelope and sent directly to the UPLB Graduate School.

Step 3.  Attach required documents and fees

       1. Transcript of records (one original and one photocopy) for each degree you indicated in your GS Form No. 1/1a under Item No. 10.  Must be translated in English. 

       2. TOEFL score TOEFL score of 600 (250 on the computer-based test) or better taken within the last two years is required only for applicants from countries where English is not the medium of instruction and/or not the native language.

       Submit one copy of the official score report issued by the Educational Testing Service (ETS).  Please request ETS to send your TOEFL scores to the University of the Philippines Los Baños-Graduate School. You may send a photocopy of your scores to facilitate processing of your documents.  However, the result of your admission will not be issued unless we receive a copy of the official score report from ETS.

       Applicants granted admission and whose TOEFL scores are below 600 are required to take the English Proficiency Examination (EPE) prior to registration.  Performance in the EPE will determine the required Intensive English for Foreign Graduate Students (IEFGS) the applicants has to take during their first semester of enrollment.

       3. Fee (nonrefundable) PhP 250 for Filipino Citizen and US$ 30 for foreign nationals in bank draft or money order remitted to "The UPLB Graduate School" 

       4. Recent photo Attach one copy of your recent photo (colored 2"x2") to the application form. Please use paste or glue.  

Step 4.  Send application forms and documents

       Send completed GS Form Nos. 1/1a and 2 to the UPLB Graduate School through post together with the required fee and documents.  Due to the poor print quality of faxed documents, we will no longer accept documents sent through fax.  Also, we DO NOT accept application documents sent as email attachment.  Your application shall not be acted upon unless  the required fee and documents are received by the Graduate School on or before January 31 for the First  Semester (June) admission or June 30 for the Second Semester (November) admission.  Applicants for nonregular admission should submit the application form, documents and fee not later than two weeks before the start of the general registration.

Policy Regarding Submitted Papers

       The Graduate School reserve the right to require additional information or documents from an applicant when deemed necessary. Documents submitted to the Graduate School pertinent to application become a permanent part of the University files and cannot be returned to the applicant.

Step 5.  Wait for the result

       Applicants who are admitted are classified in one of 2 groups: regular, for students who have met satisfactorily the minimum requirements for the particular discipline; provisional, for students who have certain deficiencies which may be corrected by prescribing additional requirements. The provisional admission is valid for one term only. During the first semester of residence, students admitted on probationary basis should register at least 9 units of courses with graduate credit in his field of specialization and should obtain a weighted average grade of 1.75 or better.

Notification of Admission

       Offers of admission for Master's Degree will be sent out beginning March 1 for the first semester admission and August 1 for the second semester admission.  Offers of admission for nonregular admission will be sent before or during regular registration.

       The admission process is not complete until the admitted applicants acknowledge their admission by sending back to the Graduate School a duly accomplished acceptance card.

Deferment of Admission

       An applicant who cannot enroll in the semester for which admission was offered may send a written request (or send the accomplished acceptance card) to the dean of the Graduate School to have his admission deferred for a period not exceeding one year.  If the request is approved, the student cannot register for graduate course work as a nondegree or special student in UPLB while his deferment is in effect.

       Deferment fee of PhP 100 for Filipino citizen or USD 10 for foreign nationals will be charged.  Payment should be remitted in cheque or money order to the UPLB Graduate School.  Personal cheques will not be accepted.

Applicants from Foreign Countries

       English Proficiency Examination. If English is not the medium of instruction or the TOEFL score is below 600, an applicant is required to take the English Proficiency Examination (EPE) in UPLB. This is to determine his/her level of proficiency. If the applicant’s level of proficiency is Level A he is required to take the Level A English Intensive Course.

Incomplete Applications

       Applications  lacking the required documents will not be processed until after all the papers are received by the Graduate School. Processing will then commence at the earliest succeeding evaluation period.

Evaluation of Applications

       The complete set of application documents of an applicant is forwarded to the Graduate Admissions Committee of the appropriate program for evaluation. The committee, upon careful review of the academic credentials of the applicant, submits its recommendations, with endorsement of the department chair, to the dean of the Graduate School for approval. The Graduate School then informs the applicant of the action taken.

Admission Categories

       An applicant to a degree program may be admitted on either regular or provisional status. Regular admission is offered to an applicant whose academic records and supporting documents indicate that he is qualified to undertake graduate study in his chosen field. Provisional admission is offered to an applicant whose academic records and supporting documents indicate deficiencies but show promise of success in graduate study. An applicant must meet the specific requirements of his admission before his provisional status can be changed to regular. An applicant who fails to meet the terms of provisional admission is disqualified from the intended program of study.

Readmission

       An applicant offered readmission to a degree program shall undergo the same procedure as that of a newly admitted graduate student. Applications for readmission to a graduate program can be made only once.

Applicants not admitted

       Applicants who are denied admission due to lack of preparatory or fundamental courses in the intended graduate program of study may have their applications reconsidered only after submission of additional documents not submitted at the time of original evaluation. Applicants denied admission due to poor academic credentials are discouraged from reapplying for admission.

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