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Master’s Degree General Rules and Requirements

Guidance Committee

       A student on a regular status, in consultation with the chair of the department in which he wishes to do his major work, selects his major professor who shall serve as chair of the guidance committee. Not later than 2 months after registration, the student, in consultation with the major professor, selects two or three other members of his committee. One member shall represent his minor or supportive field, and the chair and other members shall come from the major field. Membership in the guidance committee shall be limited to graduate faculty members and shall be with the mutual consent of the individuals selected to serve.

Changes in Committee Composition

       A student may request a revision in composition of his guidance committee upon endorsement of the director and in consultation with the professor concerned for approval by the dean of the Graduate School.

Residence Requirement

       A minimum of two semesters and one summer of residence are required for the master’s degree. A student is in residence when he is registered for course work on campus, or work in absentia with due approval in advance by his guidance committee.

Field Study

       For Master of Management and Master in Public Affairs there is no thesis required but the students are required to write a field study on chosen specific area of concern.

English Language Requirement

       Foreign students whose English proficiency is Level A as determined form the English Proficiency Examination are required to present a certificate of English proficiency issued by the Arts Language Program and Special Studies of the College of Arts and Sciences. The Graduate School monitors the fulfillment of the English language requirement and this must be satisfied prior to taking the general or final examination.

Official Plan of Study

       Within on the first semester of residence, a regular student must confer with his guidance committee to draw up his proposed plan of study which includes a detailed listing of the courses, and transfer of courses, if any, that he is proposing for the fulfillment of the degree requirements. A form is available in the Graduate School office. The proposed plan of study must be recommended by his guidance committee and endorsed by the department chair or institute director to the dean of the Graduate School for approval. Once approved, this becomes the official program of study and must be fulfilled in every detail to meet graduation requirements.

Change in the Approved Plan of Study

       A student who needs to revise his official plan of study may file a petition, upon recommendation of his guidance committee and endorsement of the institute director, to the dean of the Graduate School for approval. Any change in the official program should first be approved before courses to be deleted, added, or replaced are registered.

Grade Requirement

       A student must obtain a weighted average of”2.00” or better for all courses prescribed by his guidance committee under the major and minor fields to qualify for the final or general examination, whichever is applicable. He must also obtain “passing grades” in all other courses in which he enrolled.

Comprehensive Examination

       The course examination for master’s degree without thesis is called comprehensive examination while that for the master’s degree with thesis is called general examination.

       After completing all the academic course requirements with an average grade of “2.00” or better, the student should submit his application for comprehensive examination, duly recommended by his guidance committee and noted by the institute director, to the dean of the Graduate School for approval at least 1 month before the date of examination. This examination, which is to be given by the guidance committee, shall test the student’s competence in integrating knowledge in his major and minor fields and shall be based on all courses prescribed for the student.

       To pass the examination, a unanimous vote of the committee, all present and voting, is required. A student who fails this examination may be given one reexamination upon unanimous approval of the committee, at least 1 month but not later than 1 year after the first examination. Failure to pass the second examination disqualifies the student permanently from earning the degree.

       The chair of the committee shall submit a report of the result in a prescribed form to the dean of the Graduate School within 1 week after the examination.

Time Limit for Earning the Master’s Degree

       The maximum time allowed for the completion of the master’s degree is 5 years. The 5-year period begins with the earliest course work listed in the official plan of study, including validated and/or transfer courses.

DEVELOPMENT MANAGEMENT COURSES

Calendar of Courses (12 units per semester)

Master of Management major in Development Management

*If the student wants to conduct his/her field study during the summer, he/she shall enroll DM 299 in his/her second semester, and DM 291 in his/her third semester. This should serve to help him/her avoid earning a grade of INC, which usually happens when DM 298 is taken during summer.

 Calendar of Courses (9 units per semester)

*After the fourth semester, the student can conduct his/her field of study and complete his/her final examination (for the degree) in his/her last semester.

 Calendar of Courses (6 units per semester)

*After the sixth semester, the student can conduct his/her field of study and complete his/her final examination (for the degree) in his/her last semester.

COURSE SEQUENCE BY LEARNING MODULES

LOCAL GOVERNANCE AND DEVELOPMENT COURSES

ADDITIONAL ACADEMIC INFORMATION

Attendance

       Any student who, for unavoidable cause, absents himself from class must obtain an excuse slip from the Dean. The slip must be presented to the instructor concerned not later than the second class session following the student’s return. In addition, a certificate must be secured from the UPLB Health Service in case the absence is due to illness.

       Excuses are for time missed only. All work covered by the class during the absence shall be made up for to the satisfaction of the instructor within a reasonable time from the date of absence.

       When the number of hours lost by absence of a student reaches 20 percent of the hours of recitation, lecture, laboratory or any other scheduled work in one subject, he shall be dropped from the subject. However, a faculty member may prescribe a longer attendance requirement to meet special needs.

       If the majority of the absences are excused, the student shall not be given a grade of 5 upon being dropped; otherwise, he shall be given a grade of 5. Time lost by late enrollment shall be considered as time lost by absence.

Certificate of Illness

       Students who are absent from classes due to illness are required to get excuse slips from the University Health Service. These certificates are issued to students who consulted or were confined in the Health Service. Illnesses attended to elsewhere causing absences from classes shall be reported to the Health Service within three days after the absences have been incurred. Excuse slips for the above illnesses as well as for other illnesses of which the Health Service has no records are issued only after satisfactory evidences have been presented to the Health Service.

Integration Period

       A division or department chairman, with the approval of the Dean, may authorize any member of his unit to suspend formal classes for a period not exceeding three days before the final examinations to enable students to review. In cases of colleges with no divisions or departments, the suspension may be done by any member of the faculty, but also subject to the approval of the Dean.

       Faculty members who have been authorized to suspend their classes shall keep regular hours for consultation work.

Guidelines in Connection with Graduation

       The requirements for graduation include the completion of all academic as well as non-academic requirements such as submission of bound copies of the thesis, if thesis is required.

       Students who have completed all requirements for graduation on or before the deadline set for this purpose are listed as candidates for graduation as of the end of that semester.

       If, however, some graduation requirements are completed beyond the deadline, the student must register during the succeeding semester in order to be considered a candidate for graduation as of the end of that semester. The deadlines for completion of the requirements for graduation are:

1. For those graduating as of the end of summer, the deadline is the day before the first day of regular registration for the first semester.
2. For those graduating as of the end of the first semester, the deadline is the day before the first day of regular registration for the second semester.
3. For those graduating as of the end of the second semester, the deadline is the day before the college/school faculty meeting to decide the graduation of students.

       No student who fails to pay the required graduation fee within the specified period set by the University Registrar shall be conferred any title or degree. Such a student may, however, upon his request and payment of the necessary fees, be given a certified copy of his credentials without specifying his completion of the requirements toward any title or degree.

Formal Application for Graduation

       Instead of a separate application for graduation, graduating students should check the appropriate box in their registration Form 5 to indicate whether they are graduating or not at the end of the term. This information shall serve as the basis for identifying candidates for graduation so that their records can be checked early enough.

Clearance as Requirement for Graduation

       Students who have completed all the academic requirements for their respective degrees may be recommended for graduation even if they have not processed their clearance. However, the granting of honorable dismissal and the issuance of transcript/checklist and diploma shall be withheld pending submission of clearance by the student.

Commencement Exercises

       Attendance in the general commencement exercises shall be optional. Graduating students who choose not to participate in the general commencement exercises must so inform their respective deans or their duly designated representatives at least ten days before the commencement exercises.

       Graduating students who absent themselves from the general commencement exercises shall obtain their diplomas, or certificates and transcripts of records from the Office of the University Registrar provided that they comply with the above provision and upon presentation of the receipt of payment of the graduation fee and student’s clearance.

Academic Costumes

       Candidates for graduation with degrees or titles which require no less than four years of collegiate instructions shall be required to wear academic costumes during the baccalaureate service commencement exercises in accordance with the rules and regulations of the University.

Transcript of Records

       Student records are confidential and information is released only at the request of the student or of appropriate institutions. “Partial” transcripts are not issued. Official transcripts of records obtained from other institutions and submitted to the University for admission and/or transfer of credit become a part of the student’s permanent record and are issued as true copies with the UP transcript.

       Application for transcript of records shall be filed at the Office of the University Registrar upon presentation of the student clearance. The fee for transcript preparation Php30.00 per page. Graduates are encouraged to request for their transcripts as early as possible to avoid unnecessary delay.

University Policy of Student Records

       The University maintains various records of students to document their academic progress as well as to record their interaction with University staff and officials. Students’ records are generally considered confidential except the directory of currently registered students which is open to the public. The directory provides information on each student’s name, I.D. number, college, course, classification and college address.

            The following policies govern access to student records which are confidential in nature:

1. Each type of student record is the responsibility of a designated University Official, and only that person or the Dean, Director or Vice-Chancellor to whom that person reports, has authority to release the record.
2. Confidential educational records and personally identifiable information from those records will not be released without the written consent of the student involved. However, it shall be released to the University personnel in connection with the student’s application for financial aid or in response to a judicial order or subpoena, or in a bonafide health or safety emergency.
3. The responsible official may release records to the University personnel who legitimately need the information.
4. University personnel who have access to student educational records in the course of carrying out their University responsibilities shall not be permitted to release the records to persons outside the University, unless authorized in writing by the student or as required by a court order. Only the official responsible for the records has the authority to release them.
5. All personal information about a student released to a third party will be transferred on condition that no one else shall have access to it except upon the student’s consent.

Withholding of Records

       When a student has pending financial obligations to the University, or when he has been charged with an official disciplinary action, the appropriate University official may request that the student’s records, e.g., transcripts, registration forms, be withheld. Departments and offices, for example submit before the end of each semester the names of students with financial accountabilities to the student’s respective College Secretaries so that the action may be rescinded. The Office of the College Secretary concerned or University Registrar must receive written authorization from the official who originally requested the action, indicating that the student has met the obligation.

Release of Grades

       Reports of a student’s grades are routinely released to the student and mailed to his/her parents at the end of every semester.

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